GUADEC: Status of travel sponsorship requests
The Travel Committee received 61 sponsorship requests (13 more than the last year). The information has been cross-checked (speakers, GSoC students and mentors, travel costs, arrival dates, etc.) and now we are working on the accommodation costs.
|11||Google Summer of Code students|
|6||Google Summer of Code mentors|
|39||Members of GNOME Foundation (4 GSoC students)|
|7||Requested only accommodation|
|5||Requested only travel fare|
In total, we were requested US$49,578.- for travel fares. However, we will not sponsor the train from Amsterdam (Schiphol) to Den Haag because it costs €7,60 (one-way) and we think it is an affordable amount of money. Hence, we can save €15,2 per every travel request (~US$1,100.-), which might help us to sponsor more people.
Having that in consideration plus better airfares we were able to find, we would need US$41,738.- instead of US$49,578.-
On the other hand, we would need around 28 double rooms. However, the accommodation costs this year are higher than the costs when the bid was presented. It would not be a big deal for 1 or 2 people, but it is different when you are booking for 55 people (5/6 nights each).
Every euro/dollar counts.